Girls Trip Planning Checklist

Plan Smarter, but not Solo!

8+ Weeks Before Departure

For trips to popular destinations during busy season, make sure to plan far ahead for better prices and availability!

🔲 Agree on the basics

• Trip vibe (relaxation, celebration, adventure, etc.)
• Rough budget (flights, hotel, spending money)
• General dates + duration

🔲 Create a group poll (Google Form or Doodle)

• Destination options
• Preferred dates
• Must-do activities

🔲 Set roles + responsibilities

• Trip lead
• Lodging researcher
• Activities/dining planner
• Budget tracker
• Group chat communicator
• Photo coordinator

6–7 Weeks Before (Give more time for busy season, popular destinations!)

🔲 Book lodging

• Airbnb, hotel, or resort reserved
• Split cost evenly or note payment plan

🔲 Confirm who’s in (RSVP cut-off)

• Only book for confirmed attendees
• Create shared doc with names + roles

🔲 Purchase or track flights

• Share flight info in group chat or doc
• Set Google Flights alerts if waiting

4–5 Weeks Before

🔲 Draft itinerary

• Add activities, dining, downtime
• Include travel times, dress codes, reservation links

🔲 Make restaurant + activity reservations

• Group dinners
• Spa appointments
• Tours/classes

🔲 Start shared budget tracker (e.g. The Splitwise app is great for this!)

• Add lodging and big ticket items
• Estimate per-person total

2–3 Weeks Before

🔲 Plan fun extras

• Matching outfits or theme night?
• Gift bags or in-room surprises?
• Shared Spotify playlist?

🔲 Finalize transportation

• Rental car or airport transfers
• Rideshare plan for nights out

🔲 Create a packing list

• Daywear, dinner looks, weather gear
• Group theme outfits or accessories
• Essentials (passport, meds, chargers)

1 Week Before

🔲 Share final itinerary + emergency info

• Contact numbers
• Lodging details
• Trip lead info

🔲 Confirm reservations

• Double-check dates, times, confirmation numbers

🔲 Check weather + adjust packing

🔲 Group check-in

• Last-minute questions
• Coordinate airport arrivals or pre-trip meet-up

During the Trip

🔲 Track shared expenses in real time
🔲 Capture group photos and solo moments
🔲 Be flexible because every group trip needs buffer time
🔲 Consider rotating responsibilities (who calls the Uber, who checks the time, who grabs snacks)

After the Trip

🔲 Share a photo album (Google Photos or Dropbox)
🔲 Wrap up payments (who owes what to whom)
🔲 Send a thank you text or photo recap
🔲 Nominate the next trip planner

…And have a blast!